Galion BOE approves agreements, tables building use policy
By Sarah Einselen
The Galion Board of Education voted to approve agreements for snow removal, copier maintenance, College Access Adviser services and AVID Center membership at its organizational meeting Thursday, Jan. 5. Revisions to the existing building use rental agreement and fee schedule were tabled.
The revisions to the building use agreement centered on the section waiving all charges for school organizations wishing to use the buildings. The revisions clarified that school organizations are internal organizations comprised only of Galion students and personnel. Other organizations pay rental, insurance and custodial fees which vary by the type of organization.
The revised agreement would exclude sports practice sessions known as “open gyms” from having all the fees waived, since students from other local school districts often participate. Operations director Kevin Early explained that those events have to be excluded from the definition of school organization because the school’s facilities insurance only covers accidents that happen to Galion students or personnel, not to other schools’ students. The school would retain the right to waive fees case by case, he said, which could be use for open gym nights if the board wanted.
The board tabled the revisions in order to see if there is another way to allow open gym nights without charging the fees or having to waive them in each case.
The other four agreements passed with minimal discussion. The board approved an agreement with Oakstone Landscaping for $10,050 for the season to remove snow on main drives and parking lots at the middle school, high school and administrative center on the Galion campus. The agreement will hold through April. Previously, school maintenance employees had taken care of snow removal.
“This won’t completely eliminate overtime for our staff,” said Linda Kidwell, school treasurer. School maintenance will still be responsible for putting down salt in any area and for plowing out all walkways, the elementary school parking lots and the access road from Carter Drive from where the high school parking lot adjoins up to the elementary buildings.
An agreement with the SPARC Council for a College Access Adviser at $1,000 for the year was approved. The adviser will work with students on course selection and other college preparations one day a week through the school year. The SPARC Council asked participating districts to contribute a minimal amount toward the costs of the College Access program. SPARC stands for Succeed and Prosper through education: Ashland-Richland-Crawford.
The board approved an amended agreement for 2011–2012 with the AVID (Advancement Via Individual Determination) Center for membership, curriculum materials and professional development services. The changes adjust when portions of the AVID program will be implemented. This school year (2011–2012) is a planning year for implementing the AVID program at the middle school and high school. Implementation will begin in 2012–2013. The total contract amount is $35,034 and will be paid from the AVID Innovation Grant and Race to the Top funds.
An agreement with Perry Corporation was approved for cost-per-copy maintenance and supply of the 14 Konica copiers the district has. The agreements allows for 17,650,000 copies, about five years’ worth, at 1.031 cents per black-and-white image and 4.5 cents per color copy. Toner cost is included. The price per copy is locked for the term of the agreement and includes images scanned and sent to e-mail as well as those copied.
Perry Corporation will make the remaining lease payments on the copy machines and take care of costs related to getting the current copy machines back to the leasing company at the end of the lease term, after wiping the machines’ hard drives clean. Between this agreement and the removal of four fax phone lines, the district will save $24,000, according to Kidwell.
The Galion Board of Education will hold its first regular meeting of the year at 6:30 p.m. Thursday, Jan. 12, in the middle school computer lab. The public is encouraged to attend. The superintendent will bring a draft of the goals that the board established at the organizational meeting so the board can approve it.